Ever worked with someone who sends 3 a.m. emails, reheats fish in the office microwave, or treats every meeting like a personal TED Talk?
Welcome to the wild world of workplace etiquette, where the rules aren’t always written, but breaking them is painfully obvious.
It doesn’t matter where you are in your career, whether you're stepping into your first job or you're a seasoned Professional, not only your performance but also how you behave in the workplace matters.
Workplace etiquette is a Human art of how we connect, respect, and collaborate with others every day.
So, here’s a guide not from a textbook, but straight from lived experience on the workplace etiquette that truly matters.
1. Value Everyone’s Time
Time is the one thing nobody ever has enough of, so respect it. Respecting time means you are valuing it and not wasting it.
Example:
I once worked with a colleague who always arrived late at office meetings, and each time the whole team had to backtrack so he could catch up.
Eventually, someone gently pointed it out to him, and he realized. That small shift changed everything.
Tips:
- If you’re running a meeting, start on time.
- If you’re joining a meeting, be on time.
- Plan your day with a simple checklist.
- Start tasks early to avoid last-minute stress.
2. Communicate Clearly and Respectfully
Good communication isn’t just talking. it’s about being understood and connecting well.
Whether it is sending an Email or having a discussion at the meeting, communicating clearly and respecting others are the best practices of workplace etiquette.
Example:
I remember in my department, a teammate sent a very long, unclear email.
Nobody was sure what actions had to be taken, and the task got delayed.
Tips:
- Speak politely and listen actively.
- Keep emails concise and clear.
- Adapt your tone according to the situation.
3. Honor Boundaries
Every workplace has its own rhythm.
Respecting everyone in the office keeps the work environment and relationships smooth, as it plays an important role in reflecting one’s workplace etiquette.
Example:
I will never forget the time when one day, I saw a co-worker walking straight and barging into the manager’s cabin without knocking on the door.
Suddenly, there was an awkward silence that said it all.
I think a gentle knock before entering would have shown some etiquette.
Tips:
- Respect the personal space of your Teammates.
- Avoid commenting on appearances, personal choices, and rest.
4. Professionalism and Conduct
Looking good and presenting yourself matter, but professionalism goes beyond that.
Smiling and staying calm on a stressful client call makes a stronger impression than perfect attire.
Example:
I would like to share a short incident where a coworker received tough feedback during a monthly review session.
Instead of snapping back, she nodded, jotted down a few important points, and later asked for suggestions and how to go ahead with the improvement.
This simple act of hers earned her respect.
Tips:
- Try to stay composed under pressure.
- Dress appropriately for your industry, and maintain neatness and hygiene.
5. Accountability and Integrity
Accountability and integrity are the vital skills for any employee to exercise in the workplace.
If you have made a mistake, take responsibility despite its consequences.
Example:
Here’s what happened when one of my teammates had to submit a task, but unfortunately, she missed the deadline.
She immediately politely emailed the manager, explaining why and offering him a new deadline.
Her act of integrity received appreciation for her honesty and solution-oriented approach.
Tips:
- Be honest about challenges.
- Owe your work as it builds trust.
6. Teamwork and Collaboration
Working in a team involves individuals contributing their skills and working cooperatively to achieve a shared objective.
Being a supportive teammate helps everyone excel well at the workplace.
Example:
Let me be honest, when I was working on a project with a tight deadline, my teammate volunteered to help me create the slides.
Tips:
- Listen to your teammates without interrupting.
- Share ideas without dominating discussions.
- Appreciate your team’s contributions.
7. Digital Etiquette
In this era of digital communication, we must be extra cautious, as our online behavior reflects our professionalism as well.
A quick, blunt message might seem efficient, but it can come across as cold or even rude.
Example:
I know someone who always had the habit of rereading his emails before sending.
Once he identified an error in the recipient’s name, a small detail which he rectified immediately.
Tips:
- Proofread the email and chats.
- Use polite, professional language in emails.
- Respect response times.
Final Reflection
Workplace etiquette isn’t about being perfect or learned overnight.
It is a skill that can be adapted gradually. While skills get you hired, etiquette helps you flourish.
So, whether you’re a fresh graduate or a seasoned professional, take a moment to reflect: how do you want to be remembered?.
Every day, making small, consistent efforts makes a big difference in how you’re perceived and remembered.
Key Takeaway
Workplace etiquette isn’t a set of firm rules.
It’s about small, consistent habits that show respect, professionalism, and awareness.
Practicing these habits improves relationships, enhances your reputation, and helps your career flourish.
Your Turn
1. Reflect on a meeting: Recall the last meeting you attended. Did you listen actively and respect others’ time?
Make a note of one thing you could improve next time.
2. Check your emails: Before sending, ask yourself: “Is this clear, polite, and necessary?”
Keep a note of moments where this made a difference.
Stay tuned...
